School Site Counsel Bylaws: Pershing Middle School



Duties of the School Site Council

The school site council of Pershing Middle School, hereinafter referred to as the council, shall carry out the following duties:

§ Obtain recommendations for, and review of, the Single Plan for Student Achievement (SPSA) and the Program Improvement Plan from all school advisory committees.

§ Develop and approve the plan and related expenditures in accordance with all state and federal laws and regulations.

§ Recommend the plan and expenditures to the governing board for approval.

§ Provide ongoing review of the implementation of the plan with the principal, teachers, and other school staff members.

§ Make modifications to the plan whenever the need arises.

§ Submit the modified plan for governing board approval whenever a material change (as defined in district governing board policy) is made in planned activities or related expenditures.

§ At each semester evaluate the progress made toward school goals to raise the academic achievement of all students.

§ Carry out all other duties assigned to the council by the SDUSD Board of Education and by state law.



Section A: Composition

The council shall be composed of fourteen members, selected by their peers, as follows:

· A minimum of 5 classroom teachers

· A minimum of 1 other staff member

· A minimum of 7 parents, students and community members

The school principal shall be annex officio member of the council. Council members chosen to represent parents may be employees of the school district so long as they are not employed at this school.

Membership shall be balanced between parents, community, teachers, and staff and must be composed of 50%parents and community, and 50% teachers and administration.

Section B: Term of Office

Council members shall be elected for two year terms. Half, or the nearest approximation thereof, of each representative group shall be elected during odd years, and the remaining number of elected members during even years. At the first regular meeting of the council, each member's current term of office shall be recorded in the minutes of the meeting.

Section C: Voting Rights

Each member of the council is entitled to one vote and may cast that vote on any matter submitted to a vote of the council. Absentee ballots shall not be permitted.

Section D: Termination of Membership

The council may, by an affirmative vote of two-thirds of all its members, suspend or expel a member. Any elected member may terminate his other membership by submitting a written letter of resignation to the council chairperson.

Section E: Transfer of Membership

Membership on the council may not be assigned or transferred.

Section F: Vacancy

Any vacancy on the council occurring during the term of adult elected member shall be filled by an alternate (if one has been elected)until an election is conducted to fill the vacancy.



Section A: Officers

The officers of the council shall be a chairperson, secretary, and other officers the council may deem desirable.

The chairperson shall:

§ Preside at all meetings of the council.

§ Sign all letters, reports, and other communications of the council.

§ Perform all duties incident to the office of the chairperson.

§ Have other such duties as are prescribed by the council.

The secretary shall:

§ Keep minutes of all regular and special meetings of the council.

§ Transmit true and correct copies of the minutes of such meetings to members of the council

§ Provide all notices in accordance with these bylaws.

§ Be custodian of the records of the council.

§ Keep a register of the names, addresses, and telephone numbers of each member of the council, the chairpersons of school advisory committees, and others with whom the council has regular dealings, as furnished by those persons.

§ Perform other such duties as are assigned by the chairperson or the council.

Section B: Election and Terms of Office

The officers shall be elected annually, at the first meeting of the council, and shall serve for one year, or until each successor has been elected.

Section C: Removal of Officers

Any officer may be removed from office by a two-thirds vote of all the members.

Section D: Vacancy

A vacancy in any office shall be filled at the earliest opportunity by a special election of the council, for the remaining portion of the term of office.



Section A: Sub-committees

The council may establish and abolish sub-committees of their own membership to perform duties as shall be prescribed by the council. At least one member representing teachers and one member representing parents shall make up the sub-committee. No sub-committee may exercise the authority of the council.

Section B: Other Standing and Special Committees

The council may establish and abolish standing or special committees with such composition and to perform such duties as shall be prescribed by the council. No such committee may exercise the authority of the council.

Section C: Terms of Office

The council shall determine the terms of office for members of a committee.

Section D: Rules

Each committee may adopt rules for its own government not inconsistent with these bylaws or rules adopted by the council, or policies of the district governing board.

Section E: Quorum

A majority (51% or greater) of the members of the committee shall constitute a quorum, unless otherwise determined by the council. The act of majority of the members present shall be the act of the committee, provided a quorum is present.


Meetings of the Council

Section A: Meetings

The council shall meet regularly once each month. Special meetings of the council may be called by the chairperson or by a majority vote of the council.

Section B: Place of Meetings

The council shall hold its regular meetings at a facility provided by the school, unless such facility that is accessible to the public, including handicapped persons, is unavailable. Alternate meeting places may be determined by the chairperson or by majority vote of the council.

Section C: Notice of Meetings

Written public notice of all meetings shall be given at least 72 hours in advance of the meeting. Changes in the established date, time, or location shall be given special notice. All meetings shall be publicized in the following venues: Posted on the master calendar at the beginning of the year, e-mail, posted in the front office, and posted on the Pershing web site.

All required notices shall be delivered to council and committee members no less than 72 hours, and no more than five days in advance of the meeting, personally, or by mail (or e-mail).

Section D: Quorum

The act of the majority of the members present shall be the act of the council, provided a quorum is in attendance, and no decision may otherwise be attributed to the council. A majority of the members of the council (51% or greater) shall constitute a quorum.

Section E: Conduct of Meetings

Meetings of the council shall be conducted in accordance with the rules of order established by California Education Code Section 35147(c) and with Robert's Rules of Order or an adaptation thereof approved by the council.

Section F: Meetings Open to the Public

All meetings of the council, and of committees established by the council, shall be open to the public. Notice of such meetings shall be provided in accordance with Section C of this article.



An amendment of these bylaws may be made at any regular meeting of the council by a vote of two-thirds of the members present. Written notice of the proposed amendment must be submitted to council members at least five days prior to the meeting at which the amendment is to be considered for adoption.

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